The Chair of the Department’s Promotion and Tenure Committee will be elected by the Promotion and Tenure Committee. This election will occur at the end of the Spring Semester in the year prior to their service in this role. The Chair of the Department’s Promotion and Tenure Committee is responsible for assuring that all appropriate promotion and tenure procedures are followed. The Chair of the Department’s Promotion and Tenure Committee convenes the Promotion and Tenure Committee, comprised of all tenured faculty who hold rank equal to or higher than that to which the candidate aspires, with the charge to review the candidate’s documentation and to make a recommendation to the Department Chair based on a paper ballot vote taken after discussion is complete. Tenured faculty shall vote on the tenure recommendation, and promoted faculty shall vote on the promotion recommendation. The Chair of the Promotion and Tenure Committee shall convene no later than the second week of September, in order to allow time for the committee to submit a recommendation to the Department Chair, for an appeal, if necessary, and for the Department Chair to submit a recommendation to the Dean by October 1.
The Chair of the Promotion and Tenure Committee shall set the context for discussion of the candidate’s documentation by reviewing the candidate’s appointment and responsibilities, criteria for promotion and tenure, and the procedures to be followed during the meeting.
The Chair of the Department’s Promotion and Tenure Committee is responsible for ensuring that the discussion at the meeting considers only the content of the candidate’s documentation. New material of such a substantive nature as to adversely affect the decision shall not be introduced at any meeting unless the candidate is given the opportunity to respond. It is the responsibility of the Chair of the Promotion and Tenure Committee to make the necessary judgments concerning the substantive nature of any new material, to convey new information to the person being evaluated, and, if necessary, to delay the vote or decision until the person has had the opportunity to respond. However, the process must be completed so as to comply with submission deadlines to the next level of consideration.